Hyland Group of Companies

Office Administrator

Reports to: Controller/President

Location: Abbotsford, BC

Start Date: April, 2024

Synopsis:

HyLand is a real estate endowment that manages a significant portfolio of development and rental properties togenerate revenue for the international relief work of MCC (Mennonite Central Committee).

MCC is a Christian non‐profit organization that supports relief, development, and peacebuilding initiatives in over 53countries worldwide, including: refugee support for war‐torn countries; humanitarian aid for areas affected by naturaldisasters; clean water, job creation, and education programs in developing nations; and reconciliation with IndigenousPeoples. MCC Canada has been named a Top Ten International Aid non‐profit by Charity Intelligence.

HyLand is a unique organization for two reasons: 1) The work is imbued with a deep sense of purpose, as every earneddollar will be deployed to help those in greatest need around the world; and 2) The work itself is carried out inaccordance with MCC values that, in addition to financial sustainability and business excellence, prioritize integrity,stewardship, and positive relationships.

The Office Administrator is a full‐time position that will be responsible for a broad range of administrative functionsaround the office alongside Accounts payable functions for our Accounting team. HyLand is a continually growingorganization and this position would be well‐suited to a person who is flexible, enjoys change, and can handle a widevariety of responsibilities.

Responsibilities: 

• Ensuring that MCC beliefs and values including social‐justice, non‐violent peacemaking, respectful interactions and working relationships are modeled and reflected in the performance of all work‐related responsibilities.
• Administrative:
• ~Organize Meetings/Board Planning Retreat 
• ~~Schedule the caterer/Buy the food for the event
• ~~Organize set‐up and tear down of event
• ~~Prepare official meeting notes based on discussion 
• ~Board Meeting Assistance
• ~~Coordination and formatting of board packages
• ~~Record meeting and take meeting minutes
• ~~Manage the board presentation during meeting and the board members on a video call
• ~~Preparation of official board minutes 
• ~General Office Management 
• ~~Assist operations staff with general office tasks (order and maintain office supplies, manage photocopier, manage Adobe licensing, purchase gifts/cards/flowers as required, manage company voicemail and ‘info’ email, maintain contact lists, assist with keys, etc) 
• ~~Staff petty cash and mileage reimbursements
• Communications:
• ~Coordination of Annual Report book preparation and production with staff and graphic designers
• ~Website updates and oversight
• ~Creation of information displays, coordination of booth, displays and schedules for events
• ~Assistance with preparation of PowerPoint and other presentations 
• ~Setup of tech for remote meetings
• Accounts payable processing: 
• ~Vendor invoice coding and processing
• ~Issue approved security deposit refunds to tenants
• ~Government remittances processing
• ~Cheque and electronic payments & transfer preparation 
• Receivables:
• ~Miscellaneous Bank deposits
• Additional Duties:
• ~Mail collection, distribution and filing
• ~Various other duties as required 

Personal Characteristics:

• Develop and maintain strong relationships with key stakeholders through use of excellent collaboration skills as well as strong written and verbal communication skills.
• Demonstrate a great deal of initiative and the ability to effectively manage time and priorities with minimal supervision.
• Be approachable, humble, patient, positive, and teachable.
• Be an effective part of the HyLand team, valuing the contributions of each team member, and intentionally fostering strong personal and working relationships.
• Strong work ethic and enthusiasm for the mission of MCC.

Desired Skills and Experience: 

• This position does not necessarily require a specific skillset or educational background – it is an opportunity for someone who will bring energy, passion, dedication, and intelligence to the role.
• Proficient in Microsoft Office suite.
• Excellent communication skills, organization, time management, and interpersonal skills.
• Ability to multi‐task in a fast‐paced work environment.

Application:

• Send your cover letter and resume to hr@hylandproperties.ca
• In the cover letter, please reference any church and/or community involvement.